Virtual board and remote work meeting appear to be here for the long run, as the pandemic demands companies to adapt to new working methods. The flexibility of a virtual meeting allows participants to take part without having to think about the travel restrictions or quarantine period and can also help reduce costs from flights and hotels.
Online meetings are easy to create and are becoming increasingly common for mission-driven organisations that want to keep their communication open despite the COVID-19 crisis. It is crucial to know the dangers of online meetings to avoid them and make your online board meetings as effective as possible.
The platform you use to host your virtual or hybrid meetings is of utmost importance. Choose a software platform that has a Waiting Room function to safeguard your meeting from unauthorized attendees and only allow those who are invited by the co-host of the meeting or host. Also, provide training to your board members to help them become familiar with the technology and learn how to use it properly.
Encourage your board members, to make use of a headset or speakerphone for the duration of meetings. Also encourage them to tidy and organize their home office to appear more camera-ready. Take away personal photos and distracting items. Make sure they sit on a chair rather than on their bed or couch. This will allow them to appear more professional and presentable during the meeting. In addition, encourage them speak up at the start of the meeting so everyone can hear them and start the meeting on a positive note.
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