Online Board Meetings Benefits
As a non-profit organization, you probably have a limited number of board members. Many of these slots are difficult to fill because of the time commitment needed for travel and attending meetings in person. Virtual board meetings do away with travel and the necessity to sync calendars, making them more accessible to busy board members and helps increase the chances of participation.
Virtual meetings are also simpler to plan, and requires easier to attend them. This will reduce the amount of work to be prepared prior to each meeting, and the need to coordinate the venue. This will reduce the workload of your board which is beneficial to your company and its bottom line.
Online board meetings also offer the benefit of connecting and involving board members. The right technology data room software platform can help facilitate this engagement by providing tools like communication through video conferencing, presentation and discussion through chats and whiteboard collaboration. These tools can be used to create the same kind of experience as an in-person meeting, while adhering to the rules of participation and meeting etiquette.
To keep engagement high, it is recommended to reduce the duration of meetings, and to take breaks as necessary. It is also beneficial to offer training for board members who are less technologically proficient and to encourage the use of different meeting tools. This includes muting and polling questions, and using the virtual “raise your hand” option. Members can also type questions in the chatbox.